Why do I need one?
If you are doing all of the wedding planning on your own as the bride-to-be or Mother of the Bride, do not forget to make one more decision. Hire a Day-Of Coordinator. We can’t advise this more strongly. The service is truly invaluable. You have worked so hard to plan everything for the big day. Don’t you want to enjoy it? Having a Day-Of Coordinator will allow you to enjoy your wedding day as a guest and not have to worry about all the details you need to be able to off-load when the big day finally arrives.
What is it?
A Day-Of Coordinator should be an experienced professional who is prepared for your wedding, spends some time collecting all of the important details such as your vendor contracts, reviews their terms, coordinates their set ups and tear downs, makes sure you have a proper wedding day itinerary with the correct timing and flow, oversees your ceremony rehearsal and handles the on-site management on the wedding day as well as placement of personal items. The coordinator will provide overall direction to all who are participating as needed as well as little items like helping to bustle the wedding dress and pin on boutonnieres.
The title “Day-Of Coordinator” is a bit of a misnomer as their work starts long before the day of the wedding. There is preparation to be done with the coordinator so she may be caught up on all of the plans to date and knows how to execute your vision on the wedding day.
What she is NOT?
Your Day-Of Coordinator is not your Planner. The idea is that you have done the planning on your own and this professional is helping to execute your plans on that day. Your coordinator is not responsible for the ultimate performance of the vendors that you chose and your satisfaction of their services. Her responsibility is to oversee that all things are happening according to the best laid plans while you are getting ready to get married and are enjoying being the host and guest of honor. You should ask your coordinator what they are willing and able to do as far as event set up as this may vary from company to company. While some may be willing to set up décor and centerpieces, others may require the contracted vendors to be responsible for that.
Who do I use?
Look locally for companies that offer day-off coordination. We caution you that not all coordinators are the same and they are more than just services on paper. You want to look for someone with great credentials and references. Experience is very important because they need to know how to think on their feet in any situation and the best solutions to issues that may arise often come from experience. If you are in doubt, ask venues who they like and who has done a good job on their property and ask for references. Just because someone planned her sister’s wedding, it does not make her a wedding coordinator.
In Pittsburgh, we own a company called It’s Your Day which is a day-of wedding and event coordinating company only. We provide an experienced and professional Event Director who spends at least 10 hours of advanced preparation time prior to the wedding and will manage the wedding day for up to 10 hours for the starting package rate. You can learn more at www.itsyourdaypgh.com.