Bar/Bat Mitzvah Planning Timeline

Please review the list below and print it out. Check off the tasks as completed to keep track of your progress.

8 OR MORE MONTHS

ESTABLISH A BUDGET

CREATE EVENT DAY ITINERARY

ESTABLISH COLOR SCHEME

ESTABLISH THEME

DETERMINE NUMBER OF KIDS AND ADULTS

ESTABLISH GUEST LIST

FILL IN ADDRESSES IN GUEST LIST TEMPLATE

ORDER SAVE THE DATES

VENUE WALK THROUGH WITH PLANNER

MAKE HOTEL BLOCK FOR GUESTS

MAKE HOTEL BLOCK FOR OUT OF TOWN VENDORS

CONTRACT PARTY VENUE

CONTRACT DJ/BAND FOR MUSIC

CONTRACT CATERER

CONTRACT PHOTOGRAPHER

CONTRACT VIDEOGRAPHER

CONTRACT DECORATOR

SELECT AND CONTRACT ACTIVITIES

BEGIN GIFT REGISTRY

CREATE BAR/BAT MITZVAH WEBSITE

 

6 TO 8 MONTHS

MAIL SAVE THE DATES

SELECT INVITATION DESIGN

CONTRACT KIDDISH LUNCHEON VENDORS

CHOOSE PARTY FAVORS

CREATE CUSTOM LOGO

ARRANGE FOR GUESTS TRANSPORTATION

ORDER PROPS AND/OR RENTAL ITEMS FOR PARTY

ORDER DECOR/RENTALS FOR KIDDISH LUNCHEON

CONTRACT KIDDISH LUNCHEON CATERER

DETERMINE PARTY LOGISTICS AND SPACE PLANNING

CONTRACT GUEST TRANSPORTATION

WORK ON PHOTO MONTAGE/VIDEO FOR PARTY

 

4 TO 6 MONTHS

PURCHASE ATTIRE

ORDER PARTY FAVORS

ORDER GIVEAWAY PRIZES

DETERMINE MUSIC SELECTIONS FOR PARTY

ORDER KIPPAHS

SELECT MENU FOR TASTING

DO MENU TASTING

ORDER SPECIALTY DESSERTS

SCHEDULE SALON TRIAL RUN

SCHEDULE SALON APPOINTMENTS

DESIGN CENTER PIECES/DECOR

WORK ON CANDLE LIGHTING FOR PARTY

 

2 TO 4 MONTHS

MAIL INVITATIONS

ORDER CUSTOM PRINTED MATERIALS (TABLE NUMBERS, SIGNS, GUEST SIGN-IN, FAVOR TAGS)

CONTACT LOCAL NEWSPAPER

DO SALON TRIAL RUN APPOINTMENT(S)

FINALIZE ALL EVENT CONTENT

SCHEDULE MITZVAH REHEARSAL WITH RABBI

FINALIZE MENU AND DETAILS FOR KIDDISH LUNCH CONTENT

 

1 TO 2 MONTHS

ORGANIZE AND RECORD GUEST’S RSVP

RECORD GUEST MEAL SELECTIONS

ASSEMBLE FAVORS

OBTAIN MARRIAGE LICENSE

FINALIZE AND CONFIRM ALL SONG SELECTIONS WITH DJ/MUSICIANS

CONFIRM GUEST TRANSPORTATION NEEDS

ORDER ANY PRINTED FAVORS ITEMS

 

3 WEEKS

DETERMINE FINAL GUEST COUNT FOR EVENING PARTY AND LUNCHEON

CONTACT ANY GUESTS WHO HAVEN’T RESPONDED

PUT TOGETHER HOTEL BAGS FOR OUT OF TOWN GUESTS

DO GUESTS SEATING ASSIGNMENTS

 

2 WEEKS

FINAL VENDOR WALK THROUGHS

MEAL SELECTIONS NEEDED FOR PLACE CARDS

CONTACT ANY GUESTS WHO HAVEN’T RESPONDED

GUEST SEATING GIVEN TO CALIGRAPHER

 

ONE WEEK

GATHER NEEDED BAR/BAT MITZVAH MATERIALS (SEE CHECK LIST)

FINAL COUNT CONFIRMATIONS TO VENDORS

MEAL COUNTS DUE TO CHEF

FINAL PAYMENTS TO VENDORS

 

2 DAYS

SERVICE REHEARSAL AT SYNAGOGUE

STAGED PHOTOS

DELIVER OUT OF TOWN BAGS TO HOTEL(S)

 

ONE DAY

PREPARE PAYMENTS/TIPS TO BE GIVEN ON EVENT DAY

GIVE BAR/BAT MITZVAH MATERIALS TO PLANNER FROM CHECKLIST

Testimonial

Stephen

Shari was extremely professional and a valuable resource throughout our wedding planning process. When we first started planning, we were living outside of Pittsburgh and Shari helped us navigate all …

Ben R.

Shari and her team did a fantastic job planning our wedding with us and allowed us to fully enjoy the weekend without any stress at all. After postponing our wedding …

Amy B.

I can’t say enough wonderful things about my experience working with Shari while planning my daughter’s Bat Mitzvah. I contacted Shari to work with her as a consultant, because I …

Annie H.

Shari was organized and made sure all of the boxes were checked. She managed multiple inputs from different people in order to ensure the best outcome for the wedding, and …

Maura M.

Shari is a complete professional and created a dream wedding for our daughter overseeing and organizing every aspect of the day to the minute. She communicates effectively on every level …