Perfectly Planned Blog

Lauren’s Broadway Bash

Lauren’s Broadway Bash

Lauren celebrated her bat mitzvah with a “Broadway Bash” on November 1, 2014 at the Circuit Center Ballroom. The party was preceded by a havdalah service led by Rabbi Chuck Diamond. Lauren’s stage experience was evident in her poised, professional delivery and amazing singing voice during the service.

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The service was held in one section of the ballroom partitioned by a curtain which immediately opened following the service to reveal the amazing party that awaited. Lauren’s color palate of fuscia, black, white and silver was carried throughout the scene with linens, lighting, custom logo, centerpieces and more.

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Guests had a “red carpet” experience stepping up to the custom logged step and repeat backdrop to take instant photos. While waiting for their photo op, Sherer Video interviewed guests to send a personal message of congratulations to Lauren. They enjoyed dancing and games led by Steve Maffei Jr. and airbrush tattoos as well.

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While the kids had their seating in a large “U” shape table around the dance floor, the adults sat at Broadway show themed tables and found their way to their seats by viewing the “Cast List” on display in the lobby area where adults enjoyed a cocktail reception.

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Lauren had a very personalized and unique candle lighting ceremony. While standing beneath her custom event marquee, Lauren invited 13 groups of guests up one at a time. Because her full name is a total of 13 letters, each guest lit one letter as they were called up until her entire first and last name were completely illuminated.

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Toward the end of the night, guests enjoyed a Broadway themed candy station and a sweets table.

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Many thanks to our wonderful vendors who worked with us on this event: Festivities, Mosaic, Fluted Mushroom, Steve Maffei Jr., ELF Entertainment, Pittsburgh Candy Buffet, Bella Christies, Todd Michael Photography, Sherer Video, Gray Phoenix and more!

Amy and Bob’s Lingrow Farm Wedding

Amy and Bob’s Lingrow Farm Wedding

Amy and Bob were married at Lingrow Farm on October 24, 2014. They were blessed with a gorgeous, sunny Fall day which was absolutely perfect for their outdoor ceremony set in the gazebo by the lake on the property’s farm. As if on cue, while Amy and Bob said their vows two horses grazed just behind them in the distance.

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The ceremony itself was very personalized. From the custom printed burlap aisle runner to Amy’s sister singing the bridal processional. The brides two brother in laws also personalized their wedding by officiating. Amy and Bob wrote their own vows which were both humorous and heartfelt.

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The couples’ whimsy was evident in all of their personal touches. They displayed their love, of all things “mustache”, in a variety of ways. The groomsmen all wore matching mustache Converse sneakers and mustache socks. Bob had custom mustache Converse made for himself in lime green.

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Their reception was “rustic chic” in the barn at the farm. DJ Kelli Burns kept the dance floor full and entertained the guests all night. After enjoying their dinner, a bonfire was lit and guests were able to roast marshmallows and make their own s’mores by the fire.

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For some scenes from the wedding, check out this short video courtesy of Trillium Wedding Films:

Thank you to the many wonderful vendor partners who worked with us:
DJ Kelli BurnsWhitling PhotographyTo The BoothTrillium Wedding FilmsTwisted ThistleLingrow FarmsOakmont Bakery

Tina and Damien’s Pittsburgh Destination Wedding

Tina and Damien’s Pittsburgh Destination Wedding

We were thrilled to have worked with Tina and Damien for their destination wedding celebration in Pittsburgh. The planning faced some challenges with the couple living in London, England (visiting only a few times before their wedding) and planning a three day extravaganza for their guests in less than four months. 

The vision: Friday Welcome Reception, Multiple Wedding Events on Saturday and Steeler Tailgate Party followed by taking their guests (55 tickets to be exact) to the Steeler game on Sunday. Owner, Shari Zatman, worked mostly remotely with the couple to design this entire weekend of events. 

Tina and Damien were married civilly several years ago before they had their two gorgeous children, but with Tina being born and raised in Pittsburgh, she identified Pittsburgh as the destination where she would like to bring everyone to host her dream wedding. 

The couple hosted a Welcome Cocktail Reception at the Duquesne Club the night prior to the wedding to greet their friends and family who traveled from all over the world to be with them on their special day. In addition to local family and friends, guests travelled from Australia, England, Brazil, Hong Kong, Malaysia and all throughout the United States to celebrate with the couple.

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On Saturday morning, guests gathered at St Vladimir’s Ukrainian Orthodox Church as the bride and her father arrived in style, traveling from the Omni William Penn in a 1940’s vintage car.  After the exchange of vows, guests proceeded to an afternoon luncheon at Monterey Bay on Mt. Washington overlooking the city. Guests were greeted at Monterey Bay by champagne, passed hors d’oeuvres and soothing sounds of a strolling violin. 

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Guests walked through the ground level entryway of white fabric draped and adorned with large floral clusters. Before boarding the elevators to the restaurant, guests selected their calligraphed escort cards that were hanging on the wall among greenery accented by blue silk. Dark Navy was paired with warm ivory tones to create a soft and romantic color palate used throughout the entire wedding, from printed materials to florals and linens. When guests found their seats, they enjoyed their delicious meals while taking in the best view of Pittsburgh. The couple was honored by many toasts from their family and friends accounting their deep love and commitment for each other.

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The third part to their day was “the party”. Guests boarded the buses once again and were driven to Perle, a sophisticated champagne lounge in Market Square, and the champagne and drinks were flowing all night. Upon entry, there was a large floral framed board with Polaroid pictures of the guests who attended the Welcome Reception the previous evening. 

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Tina and Damien started off the party by pouring champagne into their tower of glasses. In addition to an elaborate food display, guests enjoyed three cakes that were on display. One represented Tina, one represented Damien and the third was their wedding cake. The very stylish bride opted for a clothing change, slipping out of her wedding dress and into a floor length sequin gown which she wore later in the evening.
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Their talented DJ kept the music going all night as their guests had a ton of fun and got down on the dance floor. Friends and family appreciated the front balcony of Perle which offers amazing views of Downtown Pittsburgh. The Speakeasy lounge included a “Pittsburgh Cookie Table” with 100 dozen cookies baked by local family and friends. Everyone also enjoyed the photo booth. 
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The fun weekend didn’t stop there! On Sunday morning, all guests were invited to an authentic Steeler Tailgate Party outside at Stage AE prior to the Steelers VS. Cleveland Browns game. Everyone sported their Black and Gold gear and waved their terrible towels as they enjoyed a Bloody Mary and Mimosa Bar, pierogies, kelbasa and other Pittsburgh tailgate favorites before heading over to Heinz Field for the game. 

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We wish Tina and Damien a lifetime of love and happiness and it was our pleasure to work with such a beautiful couple!


Many thanks to all of our wonderful vendor partners who helped us make this wedding weekend so spectacular:

Duquesne Club, Omni William Penn Hotel, Monterey Bay, Perle, Stage AE, Aramark, Goldstein Photography, Robert Charles Wedding Films, Allison Mcgeary Florist, Nota Bene, Bella Christie and Lil Z’s Sweet Boutique, Steven Vance, Festivities, Event Source and more.

Here is a short feature film of the highlights of this beautiful weekend. It is worth watching! We’d like to thank Trillium Wedding Films for doing such an amazing job capturing this event on film.

Jared’s Bar Mitzvah

Jared’s Bar Mitzvah

We were thrilled to work with Nord family for the second time to plan an amazing celebration for Jared’s Bar Mitzvah. We may have returned to the same venue, Heinz History Center (where his sister’s party was held just two years previously), but we certainly transformed the space for him!

Jared’s vision was a “Night Club with basketball accents. To make the space feel unique from his sisters, we arranged the ballroom completely differently. The black dance floor with personalized logo graphic was centered in the room horizontally with a VIP Lounge on each side to accommodate seating for Jared and his friends. 

When adult guests arrived via the red carpet entry at the party, they had to check in with at the entrance by the “club bouncer” to be verified on the guest list for their table assignments. Adults were assigned to tables that were named according to renowned night clubs in the U.S.

The adults sat at elongated tables that were a mix of a high and low heights arranged in a “U” shape around a large square bar. The bar was a main focal point covered in sequin linens, adorned with arrangements on each corner and a large grouping of custom lampshades hanging overhead.

Identical lampshades were also grouped over the center of the dance floor and over the two VIP lounges. Jared’s color palate of royal, silver, black and touches of orange were carried throughout the decor. All of the table centerpieces included illuminated cylinders with basketballs and LED glow cubes were placed all over the room which rotated colors throughout the night. The ambiance was very sophisticated.

Adults and kids alike rocked out on the dance floor led by Mc Criss Cross and his crew. They enjoyed airbrushed sweatshirts and an inflatable photo booth that took pictures which could be printed as well as uploaded and shared to social media.

Jared’s party was completely customized for him based on his requests such as a walking taco dinner station for the kids, donut cart and Bella Christies incredible desserts. They were all big hits. One of the best personalizations was the film that was created and shown as a tribute to what a wonderful young man Jared is. 

Many thanks to the wonderful vendors we worked with on this event:

Heinz History CenterCommon Plea CateringBea Nylias PhotographyAll Pro USAFestivitiesBenack, Glyde ProductionsEntertainment UnlimitedBella Christies and Lil Z’sMosaicAllison McgearyAll Occasions Party Rental

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Rachel’s Bat Mitzvah

Rachel’s Bat Mitzvah

We had a fabulous time working with Rachel and her family to create a one-of-a-kind Bat Mitzvah Celebration for this very sweet and talented young lady. On August 30th, 2014, family and friends gathered for a morning service led by Rabbi Stephanie Wolfe at Beth Samuel Jewish Center in Ambridge, which was followed by a delicious Kiddush luncheon catered by Tallulah’s. The room was decorated in her color palate of turquoise, lime green and purple. Her centerpieces were baskets tied with balloons which included non-perishable food items that would be donated to Rachel’s mitzvah project, Gleaners Food Bank in Cranberry Township.

The theme for the evening party reflected Rachel’s personality impeccably as it was centered around her passion for theatre and Broadway shows. The color palate was carried through here as well. As guests arrived at Edgeworth Club in Sewickley, adults proceeded into cocktail hour while the kids were entertained by a talented magician and caricature artist in the private bowling alley located just downstairs of the club.

Instead of table numbers, the escort cards were an assortment of Rachel’s favorite Broadway shows represented as small Playbills on boards which were to resemble Box Office Window pick up. Atop each table centerpiece was an eye-catching, Playbill inspired sign which easily guided guests to their seats. Friends of Rachel made their way through a customized marquee entry in flashing lights where they found their own personalized cubbies to store all their party favors throughout the night.

After guests watched a short montage video, the kids were invited onto the dance floor to participate in various games, provided by Glyde Productions, in which they competed for prizes. Afterwards the kids enjoyed buffet-style food in the Loggia just outside the grand ballroom, which allowed the adults dine in style in the ballroom.

When the dancing began, it didn’t stop all night! Everyone loved the white, seamless dance floor which was surrounded by comfortable leather lounge seating.  MC Criss Cross and his dancers kept the excitement going the entire night by teaching impressive dance moves, handing out fun giveaways, and snapping live photos to display on the big screen. A guest-favorite that night, the Photo Booth, captured hysterical memories and the faces of loved-ones, which was printed out into an album as a keepsake for Rachel to commemorate this religious milestone. Guests also had the option of getting personalized airbrush tattoos throughout the night.

Near the end of the celebration, the irresistible, homemade desserts provided by Bella Christie topped off this fabulous event. From Apple Pie-A-La-Mode, to Cake Pops, Chocolate-Covered Oreos, Toffee, to Marshmallow Pops, the guests devoured the delicious treats! Family and friends also had the option of filling personalized take-out containers with assortments from the Broadway themed candy station, provided by the Pittsburgh Candy Buffet. We loved being a part of this celebration, Mazel Tov Rachel!

A very special thank you to the vendors who we enjoyed working with on this event:
Edgeworth Club, Joan Stewart, Sherer Video, The Prop Shop, Festivities, All Occasions Party Rental, Pittsburgh Candy Buffet, Glyde Productions, Gray Phoenix, Mosaic, BellaChristie and Lil Z’s, ELF Entertainment, Entertainment Unlimited, Table Talk, Tallulahs

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Event Trend- Suspended Decor

Event Trend- Suspended Decor

There is something unique and eye-catching about suspended centerpieces and floral chandeliers. These creations captured the hearts of many brides over the past few years, and Perfectly Planned as well! These creative and unforgettable floral arrangements will set your special day apart from others and keep your guests talking about your wedding for months! Family and friends will be blown away by the colorful and whimsical display of floral arrangements all adding a dose of classic vintage mixed in with glitz and glamour.

If you are looking to create a classic, rustic look for your reception, this floral arrangement that is filled with gorgeous ferns, tendrils, and greenery is the perfect fit. The suspended decor is carefully hung above the bridal party table and allows your guests to dine in a dim, romantic setting with small candlelight at each table. The script, “Come Away with Us” adds a special touch that will “wow!” your guests.

Event Decor
Photographer: Tec Petaja / Floral + Decor: Amy Osaba

Is simplicity more your style? This particular floral decor proves that simple can be beautiful. Create a very clean, contemporary style of floral arrangements suspended above a table that should be recognized, such as the sweetheart table or the wedding cake. The dim lighting is a minor but important touch as it adds to the ambiance of this stunning creation. The garlands mixed in a sea of hydrangeas is simply breathtaking.

Event Decor 2
Picture: Event Designer / via: Bella Flora / Belle the Magazine

This unique overhead arrangement of tulips is a great way to decorate a boring centerpiece and allows you to get creative with your floral decor. These beautiful blooming upside down chandeliers can be hung above each table in an indoor or tented reception. The four-tier floral arrangement is creative, unforgettable, and adds impeccable style to the occasion.

Event Decor 1
Floral Design: Bold American Events
Photograph: Armen Asadorian Photography

Since we are on the topic of Suspended Decor, we had to display the amazing upside down wedding cake The Big Bang Theory star, Kaley Cuoco, served her guests at her New Years Eve wedding a few months ago. This is one of the most unique wedding cakes we’ve seen so far.

Her six-tiered, two-flavored wedding cake, was suspended upside down from a crystal chandelier. The owner of The Butter End Cakery in Los Angeles had a vision of the chandelier high with the cake upside down as an extension of the chandelier. Since the photo of this unique cake was released, the bakery has been taking hundreds of calls to recreate this beautiful chandelier cake.

Event Decor 3
Photo Credit: Google Images
What are your thoughts on incorporating suspended wedding decor for your big day?
Same-Sex Weddings

Same-Sex Weddings

“It’s really about celebrating Love”, states Joella Hopkins, Publisher of LGBTWed. What is LGBTWed? It is a same-sex Luxury Wedding Magazine, a first of its kind. LGBTWed is making history by showcasing that same-sex marriages are on the rise and times have changed with being open about love. This inspiring magazine not only showcases beautiful weddings but ,also represents  a full range of topics surrounding same-sex marriage and married life.

When we first started working on this blog, our planning company did not reside in a state that recognized legal same-sex marriage. We are  happy to say that Pennsylvania is one of several states that now legally recognizes same-sex marriage and we understand that many couples are already heading to their local PA court houses to register for marriage licenses. This is very exciting news and Perfectly Planned is looking forward to planning same-sex weddings in the Pittsburgh and surrounding areas.

For couples who reside in one of the many  states that still does not recognize same-sex marriages, they will often go to another state that does legally recognize the marriage and then return to their home state to celebrate with a lavish party for friends and family in their area.

Many same-sex couples choose to have luxury weddings whether they include the ceremony or not as part of the event. We love the wedding of Nate Berkus to his partner Jeremiah Brent that was held in New York City at the New York Public Library in grand style. They are the first same sex couple to hold a wedding at the landmark venue.  The couple had their ceremony officiated by OWN President Sheri Salata. Berkus being the designer that he is, incorporated his design touches into the celebration. The ceremony wall and long wooden farm tables at the reception were decorated with fabrics from his design collections. The “sexy but masculine feel” wedding, as described by Brent, adhered to a palette of black, white, cream with gold accents and natural elements.

Same-sex couples also want their own event to be custom, personalized and special. To customize a ceremony for a same-sex wedding, consider a venue that is able to have two aisles. This allows the couple to walk in at the same time and meet at the altar. If having two aisles is not feasible, walk down the aisle together holding hands to show guests that two are becoming one.

Another great way to personalize the wedding ceremony is to form a circle around the altar, with the couple situated in the center. This arrangement may present a more intimate setting for a ceremony, thus making the guests feel more a part of the nuptials.

Most couples have a first dance at their celebration. This is their moment together after the ceremony to share their love with their guests. Consider adding more flair or a touch of something different by hiring a chorus or soul group to sing that song.

Perfectly Planned is a same-sex friendly company and we love the idea of giving all couples the event of their dreams. We welcome the opportunity to work with you.

Photo Credit:

Maya Myers

Engayged Weddings

Equally Wed  Photo Courtesy:




Rebecca’s NYC Themed Bat Mitzvah

Rebecca’s NYC Themed Bat Mitzvah

On May 17th, 2014, Rebecca celebrated her Bat Mitzvah with a ceremony and evening party at the Westmoreland Country Club. The Havdalah ceremony took place in the evening and was led by Rabbi Donni. Friends and family gathered to help Rebecca celebrate her religious milestone.

The evening party was held in the ballroom, where the dance floor separated the kids seating arrangements from the adults’. Upon completion of the ceremony, the adults were invited into the elegant living room where cocktails and hor d’oeuvres were served including their signature cocktail, the “Big Apple-tini” which was a nod to her event theme-New York City.

Rebecca chose a New York City theme for her Bat Mitzvah, because she loves traveling to New York City with her family and enjoys the city itself. Laurie Lieb of Festivities dazzled with her custom décor. Decorations included an outstanding balloon arch reading “Becca” in silver balloons with red and black balloons to accompany it. Centerpieces for the kid’s tables were oversized balloon arrangements held down by large shiny red apples. For the adult tables, centerpieces were a variation of prominent street signs in New York City and replications of the Empire State Building elevated on a 4 foot pole with details at the bases including mini shopping bags from Becca’s favorite NYC stores, large red apples, miniature replica statues of the Statue of Liberty and photo cutouts of Becca placed atop photos of Becca’s favorite NYC spots. Red tea lights were placed throughout the venue and lit for a more elegant experience.

One of our favorite décor elements was the escort table. A 6 foot tall Statue of Liberty replica was positioned in the living room on a large round table covered in a black vinyl table cloth to replicate street black top. The escort cards were tented on top of mini yellow taxi cabs placed around the table looking like a traffic jam of NYC taxi cabs circling the Statue of Liberty.

The food selections were connected with the theme as well. The adults ate from stations representing foods from NYC neighborhoods including China Town, Little Italy and South Street Seaport.

The children attending the bat mitzvah were invited into a separate section of the ballroom where various vendors were waiting to kick off Becca’s after party. Kids were invited to the dance floor by DJ Alex Foster from Soundtastic Enterprises, who provided an impressive mix of upbeat music and various games for guests to enjoy. Vendors for the evening included ELF Entertainment which provided a shootout basketball game, as well as a green screen display so that guests could take pictures and be placed in front of impressive scenes such as Times Square. Entertainment Unlimited airbrushed t-shirts for guests all night, with exciting designs to pick from.

Towards the end of the night, a s’mores bar, catered by Bella Christie, allowed guests to roast their own marshmallows over a delicate flame. The s’mores bar included different flavored gourmet marshmallows and spreads to create a customized s’more experience for each person. This was not the only dessert provided, however. During the celebration, doors opened to an entire dessert room complete with custom candy station provided by Pittsburgh Candy Buffet, an ice cream sundae bar, and displays of mini cupcakes. Adults and children were able to take a specialty candy box labeled, “Becca’s Candy Bar” and fill it with the numerous candy types.

Becca’s Bat Mitzvah was branded with a custom logo. The logo was an “I (heart) NY” theme and included the title “Becca’s Bat Mitzvah” and the date of the event. The stylish logo was first introduced on the ceremony programs which were designed with a cover that looked like a Broadway Playbill. The logo was also used in the following ways: printed on fondant and placed atop the mini cupcakes, on the plasma screen flanking the DJ, and printed on the drawstring bag giveaways for kids. This branding was a perfect tie-in to the entire NYC party theme.




















Celebrating Your Graduate

Celebrating Your Graduate

It’s that time of year when all of the new grads are celebrating with graduation parties. Whether he or she is heading off to College or landing their first job after College, show your child how proud you are by celebrating their accomplishments with them. Marking the occasion with a party is a great way for friends and family to say “Congratulations.”

Plan Ahead

There are many parties going on at the same time of year when there is a graduation so make sure to check around and see who has already planned dates already and start from there when selecting your own date. Typically the party dates are held during summer months from June to August, before college students start back to school. Locations vary from your own home, to parks and event venues. If your intention is to be outside for the party, make sure you have plans for shelter or have an alternate rain date.

Make it Yours

Balloons and banners are very common. You can have these custom printed with the graduates name and the school and year they graduated from. Check with your local office supply store such as Staples or print shop such as FastSigns to print these for you. It is often popular to use the color palate of the school they graduated from or the school they will be attending for the party colors.

Another fun way to personalize your graduate’s party is by monogramming their name or initials and graduation year. There are several ways you can do this. If the party is outdoors at your home, make a stencil and spray paint on or near the walk way for all your guests to see. If your party is indoors, the monogram can be displayed on a wall on a banner, vinyl decal or by the use of lighting projection in the colors of the school they are attending or in the colors of their graduating school. It is more advantageous to put this on the wall at an indoor location rather than on a floor because the image will be obscured once people start walking and dancing on it. If it is on the wall, it will always be in view.

Showcase your graduate

Graduation marks a milestone achievement and then next phase of life.

To visually showcase the stepping stones to the achievement, incorporate a photo montage. This can be done either digitally or in printed format. If creating digitally, there are many software programs that you can use to easily create a photo montage. We like Picasa for that. Generally, 100 photos is good and if setting to music for a “performance style” presentation, select about 3 separate songs to set as background music to the montage. Any longer and you will lose the attention and interest of your guests.

If creating a “print version” you can showcase photos in a variety of ways. We suggest making collages on foam core boards or in large poster frames and setting them on easels. You can also enlarge single photos to poster size and effectively make a gallery of large photos to walk through.

Select photos from all phases of his/her life from birth, through “firsts” at all ages. Incorporate photos of family and friends who will be in attendance. Everyone loves to seem themselves with the guest of honor.

Keep it entertaining

At every event, people want to be entertained. Kids (even the big kids) want to have some fun. If your party is outdoors, consider getting inflatable games that all guests will love. Bungee racing, bungee basketball, bungee bull riding, or even sumo wrestling all on inflatables would be fun and a game for all to remember.

Music is always a great way to keep guests entertained. Is your graduate or one of their friends in a garage band? Consider having them perform at the party. Guests always love local entertainment, so even if the band isn’t the graduate or friend, consider bringing in a local band or DJ that your graduate likes.

A great stationary activity for all ages involves a photo booth. You can either bring in a professional photo booth or use your own digital camera and printer. Have each guest visit the photo booth area and get their picture taken. Once the picture is printed have guests add subtitles with stickers and have everyone vote on their favorites in categories you pick ahead of time.

Graduation entertainment is a great way to have everyone interact easily and to have a great time. Plan some entertainment that everyone can enjoy.

Party decor

Think outside the box and have a piece of décor that no one else will have. A current trend in events is chalk board art. An artist can draw images or words on a chalkboard which adds whimsy and can even be considered a throwback to drawing on the chalkboard at school before the smartboard was created. If you want to add an interactive element, place additional blank chalkboards and chalks around and let people draw, write messages or play fun games like hangman or tic tack tow with other party guests.

Is your graduation party going to run into the night? Lighting is always very important for parties. Of course, you need it for function, but don’t forget to use is for décor as well. We suggest a different idea that incorporates the use of balloons. Make these magical lights that will impress not only your guests but yourself as well! Take a balloon and fill with water, be sure not to put too much water in these balloons. Once the water is in the balloon, drop a light stick in it. Take multiple balloons and put it all in a white mesh stocking.

As Dr. Seuss said, “Oh the places you’ll go, Today is your day! Your mountain is waiting. So, get on your way!” Congratulations to all of the Graduates of 2014!


Photo Credit:

Kiron Tv

Yanko Design

Green Wedding Planner Blog

Work In Progress Kits
Grad 5

Grad 1

Grad 2

Grad 3

The Value of the Day-of Wedding Coordinator

The Value of the Day-of Wedding Coordinator

Why do I need one?

If you are doing all of the wedding planning on your own as the bride-to-be or Mother of the Bride, do not forget to make one more decision. Hire a Day-Of Coordinator. We can’t advise this more strongly. The service is truly invaluable. You have worked so hard to plan everything for the big day. Don’t you want to enjoy it? Having a Day-Of Coordinator will allow you to enjoy your wedding day as a guest and not have to worry about all the details you need to be able to off-load when the big day finally arrives.

What is it?

A Day-Of Coordinator should be an experienced professional who is prepared for your wedding, spends some time collecting all of the important details such as your vendor contracts, reviews their terms, coordinates their set ups and tear downs, makes sure you have a proper wedding day itinerary with the correct timing and flow, oversees your ceremony rehearsal and handles the on-site management on the wedding day as well as placement of personal items. The coordinator will provide overall direction to all who are participating as needed as well as little items like helping to bustle the wedding dress and pin on boutonnieres.
The title “Day-Of Coordinator” is a bit of a misnomer as their work starts long before the day of the wedding. There is preparation to be done with the coordinator so she may be caught up on all of the plans to date and knows how to execute your vision on the wedding day.

What she is NOT?

Your Day-Of Coordinator is not your Planner. The idea is that you have done the planning on your own and this professional is helping to execute your plans on that day. Your coordinator is not responsible for the ultimate performance of the vendors that you chose and your satisfaction of their services. Her responsibility is to oversee that all things are happening according to the best laid plans while you are getting ready to get married and are enjoying being the host and guest of honor. You should ask your coordinator what they are willing and able to do as far as event set up as this may vary from company to company. While some may be willing to set up décor and centerpieces, others may require the contracted vendors to be responsible for that.

Who do I use?

Look locally for companies that offer day-off coordination. We caution you that not all coordinators are the same and they are more than just services on paper. You want to look for someone with great credentials and references. Experience is very important because they need to know how to think on their feet in any situation and the best solutions to issues that may arise often come from experience. If you are in doubt, ask venues who they like and who has done a good job on their property and ask for references. Just because someone planned her sister’s wedding, it does not make her a wedding coordinator.
In Pittsburgh, we own a company called It’s Your Day which is a day-of wedding and event coordinating company only. We provide an experienced and professional Event Director who spends at least 10 hours of advanced preparation time prior to the wedding and will manage the wedding day for up to 10 hours for the starting package rate. You can learn more at

Photo Credit:

United with Love

D Weddings




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