Perfectly Planned By Shari Questions & Answers
Q- If my event venue has a coordinator, why do I need to hire a professional Event Planner?
A- By hiring Perfectly Planned as your Event Planner, you will gain a professional planner who works as your advocate throughout the entire event planning processes. We assist with all of the details such as selection of vendors and accompany you to vendor appointments, designing custom printed materials like invitations, programs and menus, developing the design and décor plan and so much more. We work as a team with the venue coordinator once all of those decisions have been made with you to make sure that everything runs smoothly for the event.
Q- I’ve hired many of my vendors already. Haven’t I done most of the planning?
A- Selecting the right vendors is very important, but the contracting of them is just the beginning. That is done in the initial planning stages and there can still be hundreds of planning hours that go into the specific details involving all of the vendors. We will work with the vendors to review their services, terms and what they are going to provide for your event as well as the coordination of their set up and tear down. Often times with each vendor, there are many more specific details that need to be coordinated and finalized which can result in many communications and meetings together.
Q- Is there a specific time that I should hire an event planner?
A- The best time to hire Perfectly Planned is at the beginning when you are just starting the planning, although we can jump into the process with you at any stage. The advantage to starting together at the beginning stages of the planning is that we can take your vision and put together what that will look like and how to achieve that along the way.
Q- Will I get personalized service?
A- All clients get one on one attention. Perfectly Planned will work around your schedule and availability because Perfectly Planned understands that our clients are very busy, which is why hiring us is so helpful.
Q- How will my event be different from others?
A- Perfectly Planned does not do “cookie cutter” events. We strive for your event to be uniquely your own. You will be interviewed in great detail during the initial planning stages to ensure that your event is custom. We incorporate details that are important to you and what you would like to place emphasis on. Every event we plan is different from the next because it is based on personalization.
Q- Do I have to pay for an initial consultation?
A- Perfectly Planned will speak initially by phone to determine if we think there is potential for a good fit for planning your event. Following that, we offer an initial face to face consultation at no cost to you. This is generally about one hour in length and gives us the opportunity to get better acquainted.
Q- Do you offer “Day Of Coordination” services?
A- We offer a Signature Coordination Service which is very comprehensive and includes the essential elements of coordination to best work with you to ensure that your event is successful. It begins several months before the event date and includes assistance with scheduling, logistics, food service and more.
Q- Can you provide references?
A- We are very pleased to be able to say that we have an extensive list of former clients who are very willing to speak to you about their experience planning their event with Perfectly Planned. References are available upon request.
Q- If I live outside of Pittsburgh, how will I be able to plan my event with you?
A- We have planned numerous events with clients who live outside of Pittsburgh. Whether you are planning a destination event here or elsewhere we work via phone, email and Skype to communicate. We work around your schedule and block out time for when you are making planning trips to the area so that we can accomplish many tasks together in each visit.